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Event Support

Video tutorial: How to run an event at GSAPP

CUIT Overview & Best Practices

Visit Columbia University IT’s (CUIT) Best Practices for Zoom website to:

  • Learn about Zoom account types
  • Request an event license
  • Participate in live training session
  • View Training Slides (PDF)
  • Browse Zoom FAQ (PDF)
  • Browse “How Do I…” Guides
  • Learn about virtual backgrounds
  • Learn about technical requirements
  • Watch the step-by-step Zoom and Canvas Overview (52 minutes)

Quicklinks: GSAPP Faculty FAQ

The following links direct to resources created by Columbia’s Center for Teaching and Learning (CTL), Zoom, and Columbia University IT (CUIT).

GSAPP Best Practices
1.0   Settings for the Call
  • Video should be off for participants
  • Enable the waiting room
  • Mute Participants on Entry
  • User should make GSAPP AV/GSAPP Events an “Alternate host” at the bottom of the advanced options
1.1   Settings for your Account
  • Log into the website zoom.us and click “Settings” located on the left side navigation. 
  • Make sure  “annotation” and “whiteboard” are toggled off 
  • Removed users will not be able to rejoin call 
1.2   To Consider
  • Internet connection

    • Ethernet: We recommend connection via wired connection if possible. Every router has an input for an ethernet cable (and probably came with one)
    • Upgrading WiFi: This is recommended if you consistently teach live.
    • Sit as close to your router as possible and make sure your router has as clear a path as possible; Physical barriers are likely to weaken your connection  
  • Additional Programs: If everyone individually shares their screens, please require participants to close all applications except the file they are sharing and Zoom. Tabs on internet browsers and programs updating in the background will harm the quality of your meeting.  

  • If a user is presenting with delayed or distorted audio, quality can often be improved after the user turns off their video and presents using the “audio only” option

  • Present drawings and animations in low-res. The virtual backgrounds/shape of the window is 1920x1080px (16:9) with a max of 5MB per image. Try to limit the size of each page of the presentation to less than 5MB. If this is not possible, consider breaking up the presentation into several files to minimize the processing required for each page transition.