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Faculty

This page serves as a resource for GSAPP faculty to learn more about Hybrid Pedagogy. To get started teaching online, please watch the Zoom and Courseworks Faculty Training Session video below produced by the GSAPP AV and Events team and download the GSAPP Zoom Training PDF Guide. Scroll below for additional resources.


ZOOM
1.0   Quickstart Guide
To get started teaching online, please review the following video. More information is available at Contingency Planning: Teaching Online at the Center for Teaching and Learning at Columbia


Zoom: Additional Resources

Please refer to this Faculty Cheat Sheet to manage your settings on Zoom for a remote class or lecture.

General video conferencing information, supported by Columbia University, is available here.

In order to either join or host a Columbia University Zoom meeting, simply sign in here with your Columbia University UNI.

If you would like to upgrade to a Zoom Pro account, simply create a Basic account at here and after your Basic account has been created, please submit a request for a Pro account here.

If you have any trouble with the content above, please feel free to reach out to the GSAPP AV team by submitting a ticket here.

Visit the Zoom Help Center here.

1.1   Co-Hosting Guide

Download the Co-Hosting User Guide (PDF)

Zoom’s Co-Host feature allows users to share hosting privileges with another user in a meeting or webinar. This can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording. You can assign up to 50 co-hosts in a meeting.

1.2   Breakout Rooms Guide

Download the Zoom Breakout Rooms Guide (PDF)

Breakout Rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time.

1.4   FAQ REGARDING TECHNICAL ISSUES

How do I allow a guest speaker to present?

  • Refer to these instructions. 
You can make the guest speaker a “co-host” after they have have joined with the event address link by hovering over their name and selecting the option to make them a co-host.  After they have that capability, they will be able to share their screen/powerpoint from their computer.  

If you are the host can you go into the breakout rooms?


  • Yes, you can go to any room any time but only one at a time.

Are the breakout rooms recorded by default? 

  • No

Can breakout rooms be recorded?

  • Yes, but it’s complicated - it requires a host in each breakout room and needs to be done locally. 

How do I change the skin tone of the hands?

  • Visit 
Settings, General, Reaction Skin Tone.

Can I share the Zoom chat with students later on? 

  • 
You can save the chat — click on the rounded square with three dots to the right of your message box
.
Zoom also saves the chat and it should be on your hard drive if you have downloaded a desktop interface of Zoom.

1.5   GSAPP VIRTUAL BACKGROUNDS
Below are GSAPP Virtual Backgrounds available to download. Please find additional Columbia-branded Zoom backgrounds here.
RECORDING LOTTERY & MORE WITH ZOOM & PANOPTO
2.0   Zoom: How to Record & Cloud Storage Limit

Please note that if you are unable to download your Zoom recordings it is probably because it is still processing. Due to unusually high volume during the COVID-19 pandemic, cloud recordings may require extra processing time that may take up to 24-72 hours.

Frequently Asked Questions about Zoom Local and Cloud Recording

Zoom Cloud Recording Storage Limit

An email alert will be sent from Zoom to your email when your Zoom Cloud Recording usage is at 80% of the subscribed storage limit. If the storage limit is reached during a recording, the meeting will continue to record until it is ended. Zoom will no longer record meetings to the Cloud once this storage limit has been reached. Please download the videos and delete them from the Cloud to free up space for new recordings.

If you want to keep the recordings, we suggest you download them and then save the videos onto your Google drive which has unlimited storage.

Please also note that you have 30 days before that recording expires – 30 days to download the video file and upload to long term storage.

2.1   Panopto: How to Record with Mac & Windows
Panopto is a free software that allows users to record camera, video, and screens for the full length of a lecture and integrates with Canvas. 
You can sign into Panopto with your Columbia email. Columbia CTL provides additional instructions for recording with Panopto and embedding Panopto video in Canvas
2.2   Panopto Training Videos & Guides
2.3   Additional Tools for Recording
In addition to the featured software listed below, more information on teaching with technology can be found at the Center for Teaching and Learning at Columbia.

OBS

  • Free and open source software for video recording and live streaming that is similar to Panopto but offers more advanced controls.

Cursor Pro

  • This software enables users to highlight their mouse pointer, visualize clicks, and magnify certain areas of your screen by pressing a key.
ADDITIONAL RESOURCES
3.0   Presentation Tools
  • Miro: a collaborative online whiteboard platform

    • Free version for online education available; Sign up requires a screenshot of Columbia’s website and a GSAPP faculty page for approval. The platform is hosted on the cloud and can be accessed from a web browser via a URL link.
    • Getting started with Miro tutorial
    • To share a board with students, click “share” and send the URL link to any participant. They will be able to join via a web browser after clicking the link.
    • Users can use Frames (similar to the frame of a slide like in powerpoint or Google Slides) to link different portions of a Miro board. A user can also use arrows to direct participants to multiple parts of a board and link between multiple Miro boards by using URL links.
    • Miro meets the highest level of security certification available: SOC 2/3. More information is available here.
    • Miro can work on an iPad after downloading this app.
  • Mentimeter
: software that allows users to add questions, polls, quizzes, slides, images, gifs and more to create fun and engaging presentations

  • Jamboard: collaborative, digital whiteboard developed by Google

  • Google Slides: Google Slides can be used for both presentations and collaborative exercises.

    • Slide notes in Google Slides are anonymous but comments are not.
    • Note regarding privacy: Google Slides are also secure and private, as long as faculty and students are careful to only publish via Columbia University’s implementation of Google Drive, by first logging in to Lionmail, and making sure to stay logged in, and not log back into the consumer version of Google Drive or Gmail. Students should be aware, however, that if they use Google Slides without first logging in, and staying within, Columbia University’s implementation of Google Drive, there is little privacy offered by Google’s standard “consumer” privacy policy. The list of Google Apps not covered by Columbia University’s SLA can be found here. More information regarding the privacy policy for these non SLA covered apps can be found here.
3.1   Additional Tools for Collaboration and Creating Work

Tools for cataloging work

Creating and Sharing 3D models

Drawing

Collaboration

  • Slack: Slack can be used as a chat system for your class and your students to keep in touch with one another. It keeps track of the conversations and serves as a hybrid messaging board/email system, enabling users to have separate “channels” for different groups or types of conversation
. The chat history is searchable and allows users to send files.
    • Slack meets the highest level of security certification available: SOC 2/3. More information is available here.
3.2   Creating Your Own Platform

Basic Skill Level

Intermediate Skill Level

Advanced Skill Level (knowledge of programming required)

  • Vue.JS + Airtable + Netlify
    • Vue.js is an open-source JavaScript framework for building user interfaces and single-page applications
    • Airtable is a spreadsheet-database hybrid with the features of a database but applied to a spreadsheet
    • Netlify is a web-hosting site
    • This is a workflow shared by Andrew Heumann and Dan Taeyoung for the ADR II website.
3.4   Video Documentation of Hybrid Pedagogy Faculty Workshops
The following three workshops led by Faculty Violet Whitney were offered to GSAPP Faculty during the Summer 2020 semester.
Advanced Hybrid Pedagogy
Workshop led by Faculty Violet Whitney
Intermediate Hybrid Pedagogy
Workshop led by Faculty Violet Whitney
Intermediate Hybrid Pedagogy
Workshop led by Faculty Violet Whitney