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Student Appointments

Required Forms

Below is a list of required forms to complete and return before payment can be issued from Columbia University. You may not work at Columbia GSAPP until all required forms have been submitted to the Dean’s Office.

The forms should be completed in blue or black ink with your original signature and original hard copies submitted to Cee Major, Assistant Director, 405 Avery Hall. Questions about your appointment can be addressed to the Dean’s Office at assistantships@arch.columbia.edu or 212-854-3473.

Please note that we cannot submit your appointment to the Office of the Provost until we have all of the required and completed forms/documents listed below. Late submission will result in payment delays.

FORMS FOR FIRST-TIME APPOINTMENTS
  1. I-9 Form – To be completed in person in the I-9 Office, 210 Kent Hall, on or before your first day of work. You will not be allowed to work or be paid if this form is not completed. For instructions and the list of acceptable documents click here.

  2. Assistantship Agreement Form

  3. Employee Information Form

  4. W-4 (Federal Tax Form)

  5. Other tax forms as applicable
    a. IT-2104 (New York State Tax Form, for NY residents only)
    b. IT-2104.1 (NYS Non-resident Tax Form, for non-NY State residents only)
    c. New Jersey tax forms (if applicable)
    d. Tax treaty forms (Form 8233, for Nonresident Aliens [NRA], if applicable)

  6. Visa Documents as applicable:
    Nonresident Aliens
    a. Copy of passport identification page
    b. Visa / Visa Stamp in passport
    c. I-20 / DS-2019 / I-797 (Visa Certificate)
    d. I-94 (US Customs Arrival record)
    Permanent Residents
    a. Permanent Resident Card

  7. Race/Ethnicity Form – This form is required. If you choose not to identify your race, please write “No response.”

Paychecks

Columbia issues semi-monthly checks (on the 15th and last day of every month). Please see below for payment schedule:

  • Summer pay period is June 1 – August 31
  • Fall pay period is September 1 – December 31
  • Spring pay period is January 1 – May 31

The University pay calendar is found on the University’s Human Resources page.

It is strongly suggested that you sign up for direct deposit.

How to Set Up Direct Deposit

  1. Log into the MyColumbia portal with your UNI and password
  2. Click the “Faculty & Staff Tab”
  3. Under Self Service, choose “View Your Direct Deposit Information” Resources:

Video: Setting Up Direct Deposit in PAC

Note: when you click on the video link, you will be asked to sign in with your UNI and password. Once on the page, simply click the blue “Enroll” button to begin.

If re-appointed, you may need to sign up again for direct deposit as the University periodically removes this information from the system.

Paper checks can be picked up mid-month and the last business day of the month in the Finance Office, 406 Avery Hall.

Checks that are unclaimed will be returned to Columbia University Human Resources, 615 West 131st Street, Studebaker Building, 4th Floor, New York, NY 10027, tel: 212-851-2888.