The faculty member will need to submit a finalized budget by line item for the cost of the trip to Carla Call by September 15 (Fall) and January 30 (Spring). The request must be submitted by the faculty member, not the student. Please note that the budget must be as accurate as possible. The budget cannot be amended once the travel stipend request is submitted to Student Financial Services. Please refer here for a sample travel budget request.
The travel stipend is an offset to airfare and hotel expenses for a duration of approximately 5 days for each student. After the budget is confirmed and approved, Carla Call will send two required forms for completion:
- The student stipend request form to be completed by the faculty member
- The student travel contact sheet to be completed by each student.
It is the responsibility of the faculty member to ensure that all students complete and submit the student travel contact sheet prior to travel. A coordinator should collect all the student travel contact sheets and submit them to Carla Call in a sealed envelope.