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Contingency Planning:
Teaching Online

To get started teaching online, please review the following video. For more information, please visit Contingency Planning: Teaching Online at the Center for Teaching and Learning at Columbia

An email alert will be sent from Zoom to your email when your Zoom Cloud Recording usage is at 80% of the subscribed storage limit. If the storage limit is reached during a recording, the meeting will continue to record until it is ended. Zoom will no longer record meetings to the Cloud once this storage limit has been reached. Please download the videos and delete them from the Cloud to free up space for new recordings.

If you want to keep the recordings I suggest you download them and then save the videos onto your Google drive which has unlimited storage.

Please also note that you have 30 days before that recording expires – 30 days to download the video file and upload to long term storage.

Additional Resources

Please refer to this Faculty Cheat Sheet to manage your settings on Zoom for a remote class or lecture.

General video conferencing information, supported by Columbia University, is available here.

In order to either join or host a Columbia University Zoom meeting, simply sign in here with your Columbia University UNI.

If you would like to upgrade to a Zoom Pro account, simply create a Basic account at here and after your Basic account has been created, please submit a request for a Pro account here.

If you have any trouble with the content above, please feel free to reach out to the GSAPP AV team by submitting a ticket here.

Visit the Zoom Help Center here.

Co-Hosting with Zoom PDF Guide

The Zoom co-host feature allows users to share hosting privileges with another user in a meeting or webinar. This can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording. You can assign up to 50 co-hosts in a meeting.

Download the PDF Co-Hosting User Guide here.

Zoom Breakout Rooms Guide

Breakout Rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time.

Download the PDF guide here or watch the video below.

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